CALL OF INTEREST FOR TRAINERS – TENDER
EMPLOYABILITY FOR YOUTH AND WOMEN IN SOUTH AFRICA (EYWA) PROJECT
TERMS OF REFERENCE FOR REQUESTS FOR PROPOSALS
1. Recruitment Needs:
The Employment Youth and Women in South Africa (EYWA) project is co-funded by the European Union, that aims to strengthen the capacity of national and local CSOs in South Africa, particularly women and youth organizations, to engage in gender equality and youth inclusion. The specific objective of the project is to enhance the economic empowerment and financial inclusion of youth and women coming from underprivileged areas of Gauteng province, with the following priorities:
1) supporting business or livelihood initiatives targeted toward or initiated by women and young people in the formal and informal economy,
2) Building the capacity and voice of women and youth networks and fostering their participation in policy dialogue by reinforcing the public-private partnership (PPP) on women and youth socio-economic empowerment and inclusion.
3)Supporting actions that aim to prevent gender-based violence.
The Johannesburg Chamber of Commerce and Industry needs to contract the training services referred to in this document.
2. Objective:
Tenders are invited for the implementation of training activities in the field of the Women Entrepreneurship Development in the following fields. The list of tasks may vary according to the development needs and circumstances of the programme:
JCCI/EYWA TRAINING WORK PLAN BREAKDOWN 2024
| Topics | Description | Dates and Hours |
| SPECIAL TRAINING | This is a specialised type of offering, focusing on the following actions/outcomes: 1. Personal Discovery – What is your personality style? This is to help you understand more 2. Creation of a Personal Development Plan that encompasses 5 key areas: mental, social, spiritual, emotional, and physical. – Exploration of personal experiences, skills, gifts, and desired career path. – Skills gap analysis – a tool used to assess the difference (or gap) between the: – Current state of trainee competencies, and – what is necessary for the current job market (locally and globally) to enhance employability. The skills gap analysis is a way to determine which skills and knowledge are lacking among. the trainees. 3. Upon completion of said Skills Gap Analysis, we can then: a) Develop personal career goals; followed by, b) Personal Development Planning – creating an action plan for the current and future based on awareness, values, reflection, goal setting, and investment in personal development within a career, education, relationship, and self-improvement. 4. Create a personal development follow-up/personality assessment report back session for further one-on-one/group coaching/training, and personal development. | BREAKDOWN: – 120 PARTICIPANTS – 3 GROUPS of 40 – 6 HOURS Initial Session – 9:AM – 3:PM – PRELIM DATES: PERSONAL DEVELOPMENT COACHING SESSION ▪ 31 July – GROUP 1 ▪ 21 Jan 2025 – GROUP 2 ▪ 22 Jan 2025 – GROUP 3 ▪ FOLLOW UP – 8 Hours for all groups |
| Topics | Description | Dates and Hours |
| A. Lesson 1 & 2: Starting and Growing my business training. | *Basic Interpersonal Skills *General business environment in S.A. *Introduction to types of business entities in S.A. *How to register for a business in S.A. *How to have your business be compliant to trade in S.A. | 6 Hours per day for 5 days per week, per group for all the 3 groups. Dates – 2024: Group 1 (5-8 August) Group 2 (12-16 August) Group 3 (19 – 23 August) |
| B. Lesson 3 & 4: Preparing for Employment | * How to search for jobs in the market. * How to prepare a CV. * How to prepare for an interview. * Basic computer literacy * Personal/Professional conduct for growth in the workplace. | Hours is 6 hours per week for all the 3 groups. Dates – 2024: Group 1 (26-30 August) Group 2 (2-6 September) Group 3 (09-13 September) |
| C. Lesson 5 & 6: Product Service Development & Customer Care and Sales and Local Markets | * Product viewing and viability. * Develop a marketing plan. * Conduct market research, * Determine your costs. * Launch your product. * Customer care support.– assisting customer so that they can use products. | Hours is 6 hours per week for all the 3 groups. Dates – 2024: Group 1 (16-20 September) Group 2 (30 Sept -4 October) Group 3 (7-11 October) |
| d. Lesson 6: Customer Care and Sales and Local Markets | * Understanding customer needs * How to approach and interact with customers – (role play) * Building relations with customers and other stakeholders * How to sell to local markets (practical opportunities like exhibitions and market days * Understanding the local market needs * Community engagement * Basic Business etiquette * Basic telephone etiquette | Group 1 (14-18 October) Group 2 (21 – 25 October) Group 3 (28 Oct – 1 November) |
| d. Lesson 7 & 8: Finances Small Business Management | * Introduction to financial literacy * Learning about financial goals * Importance of budgeting * Saving and investments * Borrowing money wisely * Case study solutions | Hours is 6 hours per week for all the 3 groups. Dates – 2024: Group 1 (04 – 08 November) Group 2 (11 – 15 November) Group 3 (18 – 22 November) |
| e. Lesson 9 & 10: Basic Financial Skills Training | 1. Constructing a Personal (household) Budget 2. Developing a Business Model for a start-up business 3. Setting Income Generating Targets for a start-up business 4. Identifying appropriate Pricing strategies for a start-up business 5. Doing basic costing for a start-up business 6. Cash Flow planning for a start-up business 7. Establishing the financial viability of a start-up business | Hours is 6 hours per week for all the 3 groups. Dates – 2024: Group 1 (25-29 November) Group 2 (02 – 06 December) Group 3 (09 -13 December) |
3. Contract duration and execution calendar:
The contract will be signed from 15 July 2024 after the signing of the contract.
The above task must be carried out between 31st July 2024 to 22 January 2025.
If, due to exceptional circumstances for which the provider is not responsible, the training period needs to be extended, the JCCI will inform the service provider in good time. Both parties will then agree on the possible extension on the contract, without this implying an increase in the planned budget.
4. Tender Selection Criteria:
The contract shall be awarded to the tender offering the best economic value. The best economic offer will be assessed based on the following criteria, in accordance with the weighting given to each of Women Entrepreneurship Development trainings.
5. Tender Evaluation Criteria – Available Budget and Eligible Cost:
Budget appropriations must be in accordance with the principles of economy, efficiency and effectiveness.
The maximum available budget for the Women Entrepreneurship Development Trainers is 16,000 euros, including VAT.
The estimated contract value is calculated as follows for the 3 Groups of 40 pax per group = 120 pax:
In Euros:
- 16,000 euros
/ 5 trainers = 3200 euros per trainer
/ 90 hours per week, per group of 3 pax = 35.55 euros
Explaining in Rands:
16000 euros which is R342 720
/ 5 trainers = R68 544 per trainer / 90hours = R761.60 per hour
R761.60 per hour x 6 hours = R4569.60 per session
Training material to be provided by the trainers.
The Chamber of Spain does not pay the billed fees until it has approved the services provided.
6. Tender Evaluation Criteria – Qualifying documents:
All offers must include the following documents:
Companies must comply with the following minimum requirements:
• Be South African
• Personal and Company Profile
• Trainers must be from Gauteng Province Only
Certified copies of the following documents are required:
• CIPC Registration (Compulsory).
• SARS Tax Clearance Certificate (Compulsory)
• BEE Certificate (51% black owned) (Compulsory)
• South African ID document of Owner(s)/Director (Compulsory)
• Bank Letter not more than 3 months old (Compulsory)
• Other
The Tenders must include the above and below information:
Also required are:
• Brochures or specifications of products
• Marketing Plan (Mandatory)
• Credit and criminal reference checks are conducted.
• Please include the following in the application document
- Professional experience
- Areas of expertise
- Training experience
- Training approach
- Diversity and inclusion
- References – provide the names and contact information of two references who can speak to your experience and qualifications as a trainers.
7. Evaluation Criteria:
Terms and conditions
1. Application Deadline: All applications must be submitted by Monday, 15 July 2024 deadline. Late submissions will not be considered.
2. Accuracy of Information: Applicants must ensure that all information provided in the application document is accurate and complete to the best of their knowledge. Any false or misleading information may result in disqualification from consideration.
3. Confidentiality: All information provided by trainers will be treated as confidential and used solely for the purpose of evaluating the suitability for the trainer position.
4. Selection Process: The organisation reserves the right to review and evaluate applications, conduct interviews, and perform any necessary background checks to select the most qualified candidates for the trainer position. The decision of the selection committee is final and not subject to appeal.
5. Ownership of Materials: Any supporting materials submitted as part of the application, such as workshop outlines or training modules, remain the property of the trainer. However, by submitting these materials, applicants grant the organisation the right to review, use, and reproduce them for evaluation purposes.
6. Non-Disclosure Agreement: Selected trainers may be required to sign a non-disclosure agreement (NDA) to protect confidential information shared during the course of the training sessions or workshops.
7. Contractual Agreement: Trainers selected to join the organisation’s training team will be required to enter into a contractual agreement outlining the terms and conditions of their engagement, including compensation, responsibilities, and duration of the agreement.
8. Modification of Terms: The organization reserves the right to modify or update the terms and conditions of the trainer application process at any time without prior notice.
9. Conflict of Interest: Applicants must disclose any potential conflicts of interest that may arise from their participation in the trainer application process or their engagement as trainers with the organisation.
10. Compliance with Policies: Selected trainers must comply with all organisational policies and procedures, including those related to conduct, ethics, and professional standards.
11. Termination of Engagement: The organization reserves the right to terminate the engagement of any trainer who fails to meet the expectations outlined in the contractual agreement or violates any of the terms and conditions set forth herein.
12. Governing Law: This agreement shall be governed by and construed in accordance with South African laws, and any disputes arising from/or in connection with this contract shall be finally resolved in accordance with the Rules of the Arbitration Foundation of Southern Africa by the Arbitrator appointed by JCCI.
Submission and deliver of tenders:
Please note that the tenders must include the complete training proposal and include all documents mentioned at point 6.
Deadline and how to apply
Deadline is the 15 July 2024. Please make sure when dropping the documents, they are signed by the JCCI Staff as confirmation.
The training proposal must be dropped off at the JCCI Offices:
Johannesburg Chamber of Commerce and Industry
JCC House, 6th Floor
27 Owl Street
Milpark
For attention to: Ms Busi Mkhabele (Should I not be available kindly speak to Ms Theoline Klass – 011 726 5300)